Job Description
Seeking a reliable Administrative Assistant. You will handle daily office coordination, keep operations organized, and support team leaders.
Key Responsibilities
- Manage calendars, schedule meetings, and arrange travel.
- Handle incoming calls, emails, and visitor reception.
- Order supplies, manage vendors, and coordinate mail.
- Prepare reports, documents, and filing systems.
- Assist with expense reports and basic invoices.
Qualifications
- 2+ years of administrative or office support experience.
- Proficient in MS Office Suite (Word, Excel, Outlook).
- Good communication and organization skills.
salary: $18.5 - $19 per hour
shift: First
work hours: 8:30 AM - 5 PM
education: No Degree Required
Responsibilities
Core Administrative Support - Manage executive and team calendars, scheduling meetings, appointments, and conferences across time zones.
- Serve as the primary point of contact for internal staff and external visitors, handling phone calls, emails, and physical mail.
- Coordinate travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.
Document & Data Management - Prepare, edit, and format business documents, reports, presentations, and correspondence.
- Maintain organized digital and physical filing systems, ensuring compliance with data privacy regulations.
- Enter, update, and audit records in databases and CRM systems.
Office Operations & Logistics - Monitor and reorder office supplies, equipment, and kitchen amenities while tracking inventory budgets.
- Oversee office maintenance by coordinating with building management and third-party vendors.
- Organize logistics for company events, team meetings, workshops, and catering requests.
Financial & Administrative Tasks - Process expense reports, vendor invoices, and purchase orders for approval and payment.
- Assist with basic bookkeeping, tracking receipts, and monitoring departmental supply budgets.
- Standardize administrative procedures to improve daily workflow and operational efficiency.
The essential functions of this role include:
- working in a smoke free environment
Skills
- Creating Presentations
- Oral Communication
- Handling Confidential Information
- Problem Solving
- CAP
- CPM
- Scheduling Appointments
- Preparing Agendas
- Transcribing Notes
- Maintaining Calendars
- Organization
- Prioritizing
- Working Independently
- Decision Making
- Administrative Duties
- Interpersonal Skills
- Organizational Skills
- Written Communication
- Scheduling
- Bookkeeping
- Excel (1 year of experience is preferred)
- Microsoft Office
- Creativity
Qualifications
- Years of experience: 2 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Job Tags
Hourly pay, Permanent employment, Temporary work, Work experience placement, Shift work